The chapter had a great idea for mentorship and collaboration. They would have a previous board, Paula, mentor a new-elect board member, Nancy, on planning their yearly educational event.
Paula would serve as a great resource on the ins and outs of planning such an event; she has a great personality and was felt to be a strong and confident leader. Nancy was extremely enthusiastic, eager to jump right in and learn all she could.
Paula and Nancy met and together they reviewed AACN website pages and requirements on chapter contracts and program approval. They downloaded the Educational Session Timeline and began plotting the dates for the various steps and tasks that would need to be completed for the event.
Once the steps were identified, they asked other chapter members to help on their committee, and divided up the responsibilities. The committee met regularly to review their progress and offer assistance where needed. They secured speakers, a hotel where they would hold the event, and contacted vendors to exhibit. They utilized the sample agreements on the website, negotiated terms and conditions, put it all in writing to help ensure the chapter was protected, and then submitted them to National for review and approval before signing.
The committee followed the Program Approval Policy for Chapters and submitted the three required forms for CNEs as soon as their program outline was completed, and well within the required timeframe so they didn’t have to pay a “rush fee.”
The program was a success and went off without a hitch. The committee members enjoyed the process so much that both Nancy and another committee member both decided to run for election to the board as education co-chairs the next year.