April Exhibitor Bulletin for NTI 2013
Boston Convention & Exhibition Center
415 Summer Street, Boston, MA 02210
Exhibit Days and Times
Tuesday, May 21 — 11 a.m. - 3:30 p.m.
Wednesday, May 22 — 11 a.m. - 3:30 p.m.
Thursday, May 23 — 9 a.m. - 12 noon
Dedicated Exhibit Times — Unopposed by Clinical Sessions
Tuesday & Wednesday, May 21 & 22 — 11 a.m. - 1:15 p.m. and 2:30 - 3:30 p.m.
Thursday, May 23 — 9 - 10 a.m. and 11:15 - 11:45 a.m.
Move-In Days and Times
Saturday, May 18 — 8 a.m. - 5 p.m.
Sunday, May 19 — 8 a.m. - 5 p.m.
Monday, May 20 — 8 a.m. - 5 p.m.
Move-Out Days and Times
Thursday, May 23 — 12 noon - 10 p.m.
Friday, May 24 — 8 a.m. - 12 noon
Private Activity Request form due to AACN — April 5
Mailing Label Order forms due to AACN — April 8
Exhibitor hotel block requests/rooming list and deposit due to the AACN Housing Bureau — April 9
Hotel cancellation deadline — April 16
Exhibitor Appointed Contractors Notification & Insurance Certificates due to AACN — April 30
Advance Space Selection for NTI 2014 in Denver
Advance Space materials will be emailed to all NTI 2013 Technical Exhibitors the first week of April. Based on priority points, Technical Exhibitors were assigned appointment times for Wednesday, May 22, to select exhibit space for NTI 2014 in Denver. We need to receive a completed Advance Space Selection Application along with an $800 deposit and your exhibit choices for NTI 2014 by mail or fax on or before May 1, 2013. If your representative cannot attend the May 22 selection meeting, the application and deposit that you send by May 1 will serve as your proxy and AACN staff will assign the best available space, using your booth choices as a guide.
Career Opportunity Exhibitors will receive Advance Space information and materials on-site at their booth at NTI on Thursday, May 23, and will have until September 30, 2013, to submit the Advance Space application, booth choices and deposit.
You may now enter your Exhibitor Staff Badges through the NTI website. This will allow you to add and/or make changes until the final deadline of May 8. You will need to enter your Customer Number and Order Number located on the invoices that have been mailed to you periodically or contact Maribel Aguayo at firstname.lastname@example.org.
VIP Invitations to the Critical Care Exposition
VIP Invitations are available for you to send to your customers, prospective customers or special guests. We hope you will invite customers and your special guests to enjoy complimentary admission to see your display and one of the leading healthcare tradeshows.
The Quick Facts Form has important information including NTI exhibit days and times, move-in/move-out days and times, shipping information and more.
NTI Exhibitors who are manufacturers of healthcare equipment, devices, supplies, technology and pharmaceuticals are reminded that Massachusetts state law requires that you may only giveaway educational items to healthcare professionals licensed in Massachusetts. You may want to evaluate the educational value of your NTI 2013 giveaway items and/or determine the best way to identify healthcare professionals licensed in Massachusetts when they visit your NTI booth in Boston.
Final Booth Payment
Full booth payment for exhibit space was due February 5, 2013. If you have a balance due, please submit payment as soon as possible or call Maribel Aguayo at (800) 394-5995, ext. 509, to determine your balance or make a credit card payment.